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Monitoring the Status of Translation Jobs

You can view the translation status of jobs sent for translation in the Jobs tab of the Translation Status window.

By default, the jobs are sorted in reverse chronological order.

Tip: Right-click a column header to sort, group, filter, or hide columns.

This window displays the following information about each job:

Column Description
Job Name The name of the translation job.
Source Language The Connector language code for the source language of the translation job. This is the original language of the content items in the job.
Target Languages The Connector language code for the target languages of the translation job. These are the languages into which the content items in the job are translated.
Send Account The account key for the translation provider where this translation job was sent.
Sitecore User

The Sitecore user who sent this job for translation.

Note: You can view jobs submitted by other Sitecore users only if you are assigned to the sitecore\Translation Administrator role or you are a Sitecore admin user.

Creation Time The date and time that this job was created, in the format matching the Regional ISO Code specified your user profile.
Complete

Indicates whether this job is complete:

  • If the check box is selected, this job is complete.
  • If the check box is cleared, this job is not complete.
Use Local TM

Indicates whether the Use Local TM feature was specified for this job. If this feature was specified:

  • For unchanged content, the Connector copies the original translation to the target version.
  • For changed content, the Connector requests new translation.

This has one of the following values:

  • If the check box is selected, the Use Local TM feature was specified for this job.
  • If the check box is cleared, the Use Local TM feature was not specified for this job.
Quote

Indicates whether a quote was requested for this job:

  • If the check box is selected, then a quote was requested for this job.
  • If the check box is cleared, then a quote was not requested for this job.
Is Copy Only

Indicates whether the Copy to Target feature was specified for this job. This feature copies source content to the target. The Connector does not send out the source content for translation.

This has one of the following values:

  • If the check box is selected, then the Copy to Target feature was specified for this job.
  • If the check box is cleared, then the Copy to Target feature was not specified for this job.
Archived

Indicates whether this job is archived:

  • If the check box is selected, then this job is archived.
  • If the check box is cleared, then this job is not archived.
# Items

Displays a translation-status summary for individual content items in this job. The number in the sub-column, described below, indicates the number of content items in this job with that translation-status summary.

  • The Sending sub-column corresponds to the Preparing, Sending, Sent to CTT, and Sent to LSP translation statuses.
  • The In Translation sub-column corresponds to the In Translation and Received translation statuses.
  • The Completed sub-column corresponds to the Completed and No field to translate translation statuses.
  • The Error sub-column indicates the number of content items in the job with errors in the translation process, including errors that occur when the Connector sends out or receives translations, and errors reported back by the translation connector.
  • The Total column footers display the total number of items in each of these sub-columns for all displayed jobs.

For descriptions of the translation statuses, see Translation Statuses.

Word Count

The estimated number of words in the translation job. It may be different from the word count calculated by translation provider. If the word count is unknown, or if the job was sent for translation with version 4.0.8 or earlier of the Connector, then this column is blank.

The Total column footer displays the total estimated number of words in all displayed jobs.

Actions

You can perform the following actions in the Jobs tab of the Translation Status window:

The filter is not case sensitive.

  • In a text field below a column header, type to filter the jobs in the list by the text you enter. For example, clear the text box in the Sitecore User to display job submitted by all Sitecore users.

Note: You can view jobs submitted by other Sitecore users only if you are assigned to the sitecore\Translation Administrator role.

  • Under the Creation Time column header, click the calendar icon and select a date from the calendar that opens.
  • In a check box below a column header, click to select or clear a check box to filter the jobs in the list to match the check box. For example, to display only archived jobs, select the Archived check box.
  • If the filter icon is displayed, click to display additional filter options for that column. For example, to display both active and archived jobs, click the filter icon under the Archived column header, and then select No Filter from the pop-up menu. If an additional filter option is selected, then the filter icon is blue .

Notes about the # Items column In the sub-columns under the # Items column, you can filter by a range of values, using the Between or NotBetween filter options. Each of these options requires two distinct values. Use a blank space between the two values in the field. For example, to filter all values between 2 and 4 in a sub-column, enter 2 4, click the filter icon , and then select the Between filter option.

Tip: In some columns, you may need to increase the column width to display the filter icon. Refer to the screen capture above to view which column headers have a filter icon.

Note about the languages columns: Although the Source Language and Target Languages columns display both languages and version numbers, you can filter these columns only by language.

  • To export the data displayed in the Jobs tab as an .html file, click the Export Table button in the toolbar in the top-left corner. Depending on your browser settings, the Connector either downloads the file to your computer or prompts you to save or open the file. This file opens in Microsoft Excel as a properly formatted spreadsheet.

Tip: The exported .html file contains its own stylesheet, located here: /sitecore modules/Shell/CT3Translation/Lib/TranslationViewExport.css. You can modify this to change the look and feel of the exported file.

  • To archive completed jobs so that they are hidden by default in the Jobs tab:

Note: This feature is available only if you are assigned to the sitecore\Translation Administrator role or if you are a Sitecore admin user. For detailed instructions, see Archiving Translation Jobs.

  • Select the check boxes for the jobs to archive.
  • Click the Archive selected jobs button in the toolbar in the top-left corner.

A message box opens, confirming that you want to archive the selected jobs.

  1. Click OK to proceed.

Recommendation: Archive only completed jobs. If you archive a job that is in progress (for example, with In Translation status), then the Connector will no longer process the content items in that job. A warning is displayed if you try to archive a job that is in progress.

  • To unarchive archived jobs so that they are displayed by default in the Jobs tab:

Note: This feature is available only if you are assigned to the sitecore\Translation Administrator role or if you are a Sitecore Admin user. For detailed instructions, see Archiving Translation Jobs.

  • Ensure that archived jobs are displayed. To display archived jobs, click the Display Filter button in the toolbar in the top-left corner to display the filter bar, immediately below the toolbar, and then select the check box in the Archived column header.
  • Select the check boxes for the jobs to unarchive.
  • Click the Unarchive selected jobs button in the toolbar in the top-left corner.

A message box opens, confirming that you want to unarchive the selected jobs.

  1. Click OK to proceed.
  • To update a remote TM (translation memory) server with the latest changes from multiple items in a single translation job:
  • Select the check box for the job with the items to send to the remote TM server.
  • Click the Update Remote TM button in the toolbar in the top-left corner.

 The Lionbridge Connector Remote TM Update Wizard opens. For detailed instructions, see Updating a Remote TM for Multiple Items.

  • To refresh the list of jobs in the Jobs tab, click the Refreshbutton.
  • To view additional information about one or more jobs:
  • Select the check boxes for the jobs.
  • Click the Job Items tab to open it. For a detailed description of this tab, see Monitoring Items in a Translation Job.
  • To navigate to another page in the list, click a button in the navigation bar below the list, or enter a page number in the Page field and click Go. For detailed instructions, see Navigating Pages in a List.
  • To change the number of jobs displayed on a page in the list, enter a number in the Page size field, and click Change. By default, 50 items are displayed on a page.