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Immediately Submitting One Document for Translation

You can immediately submit a single document to Lionbridge Freeway or to an FTP or SFTP server for translation from the Documents tab. You select the document, specify the translation parameters, and then submit it for translation.

Note: Submitting a document for translation automatically creates a submission set.

To submit one document for translation:
  1. Click a workspace where the App is installed.
  1. In the Control Number column, click a document's control number to open it in the viewer.
  2. At the bottom of the Document Metadata pane, which is on the right side of the document viewer, click the Lionbridge Translation History icon .
  1. Click the Send button.
  1. Enter the following information in the General Information section:
Field Description
Submission Name

Your name for this submission set.

C/M Number, Project Name The purchase order (PO) number for this submission set.
  1. In Send Configuration, you select the translation-provider configuration to use when sending this submission set out for translation. For information about translation-provider configurations, refer to the Lionbridge for Relativity Installation and Configuration Guide.

Note: You must select the translation-provider configuration before you can populate the Source Language, Translation Type, and Document Metadata Fields fields or selecting a Requires Quote Approval radio button.

  1. Select the translation-provider configuration and click Set.
  1. In Source Language, select the original language of the documents to send for translation.

Note: The translation-provider configuration selected above in Send Configuration determines the available source languages.

  • The Name column displays the available source languages.
  • The Available Target Languages column displays which target languages are available for each source language.
  • The Sync Configuration column displays the Send Configuration (translation provider configuration) for which the source-target language pairs are supported.
  1. Select the source language and click Set.
  1. In Target Languages, select the target languages into which to translate this document.
  1. In the top part of the dialog box, select the check boxes for the target languages to configure for this source language, and click Add.

Note: The Add button is available only after selecting at least one check box.

The selected target languages are now displayed at the bottom of the dialog box.

  1. Click Set to save your change and close this dialog box.

Note: The Set button is available only after clicking Add in the previous sub-step.

The Add Lionbridge Submission Set Layout dialog box updates.

  1. Available only if processing settings were configured. In Processing Settings, select the processing settings to use. Selecting a set of processing settings enables you to view all translations, in supported document types, within the translation viewer and access your translated documents in the Documents tab. These settings include the processing profile, destination folder, and time zone. For more information about processing settings, refer to the Lionbridge for Relativity Installation and Configuration Guide.

The Name column displays the configured processing settings.

  1. Select the processing settings and click Set.
  1. Available and required only if your translation provider is Lionbridge Freeway, which is determined by the translation-provider configuration you selected in Send Configuration described above. You use the Requires Quote Approval option to inform the translation provider whether you want to receive a quote before the translation process starts.
  • To request a quote, click Yes.
  • If you do not want to request a quote, click No.
  1. Required. You use Requested Return Date to select a deadline for completing the translation.

  1. Select a date and time in the calendar, and click Done.

Note: The date/time format and timezone are determined by the server where Relativity is installed.

  1. Available and required only if your translation provider is Lionbridge Freeway, which is determined by the translation-provider configuration you selected in Send Configuration, described above. You use the Translation Type option to specify a Freeway analysis code for this submission set.

  1. Select the Freeway analysis code for this submission set and click Set.

Note: This option is displayed only if the translation-provider configuration you selected in Send Configuration, above is for Lionbridge Freeway.

  1. Available only if your translation-provider configuration is for FTP or SFTP, which you selected in Send Configuration, described above. You can use the Document Metadata Fields feature to specify which fields in the documents in this submission set are metadata. These fields are included in a .txt file that is delivered to the FTP or SFTP server.

  1. In the top part of the dialog box, select the check boxes of the metadata fields in the documents in this submission set and click Add.

Note: The Add button is available only when at least one metadata field is selected.

The selected metadata fields are now displayed at the bottom of the dialog box.

  1. In the bottom part of the dialog box, click Set to save your change and close this dialog box.

Note: This option is displayed only if the translation-provider configuration you selected in Send Configuration, above is for FTP or SFTP.

Field Description
Additional Instructions Enter any requests, additional information, or guidance for the translator.
Consistency State

This read-only field is populated after the submission set is created.

Email Recipients Enter the email addresses of the recipients of notifications about this submission set. Separate multiple email addresses with a semi-colon ( ; ). The recipients will receive email notifications about translation-status events, for example, when the submission set has been delivered to Lionbridge Freeway or to the FTP or SFTP site. For more information, see Receiving Email Notifications.
Reference File

You can send reference files (support assets) to your translation provider as part of a submission set. This provides helpful context for the translator.

  • Click Choose File. Then navigate to the reference file and select it to upload it and add it to the submission set.
Status Message This read-only field is populated after the submission set is submitted for translation.
Consistency Message

This read-only field is populated after the submission set is created.

Project ID This read-only field is populated after the submission set is submitted for translation to Lionbridge Freeway. It is displayed only if the translation-provider configuration selected in Send Configuration, above, is for Lionbridge Freeway.
  1. Click Save.

The App submits the document for translation.