You are here: User Guides > Lionbridge for Relativity > Planning Your Translations with Submission Sets > Editing a Submission Set

Editing a Submission Set

Note: You cannot edit a submission set that has already been submitted for translation or canceled.

A submission set enables you to send multiple documents for translation from the same source language into the same set of target languages with common metadata. You edit a submission set to modify its parameters after creation. For more information about submission sets, see Planning Your Translations with Submission Sets.

For instructions on adding documents to a submission set after creation, see:

To edit a previously created submission set:
  1. Click a workspace where the App is installed.
  1. Click the Edit link beside a submission set.
  1. You can edit the following fields in the General Information section:
Field Description
Submission Name

Your name for this submission set.

C/M Number, Project Name The purchase order (PO) number for this submission set.
Document Source

This field is not editable. To add documents to a submission set after creation, see:

  1. In Source Language, you can change the original language of the documents to send for translation.

Note: The translation-provider configuration selected in Send Configuration, described below, determines the available source languages.

  • The Name column displays the available source languages.
  • The Available Target Languages column displays which target languages are available for each source language.
  • The Sync Configuration column displays the Send Configuration (translation provider configuration) for which the source-target language pairs are supported.
  1. Select a different source language and click Set.
  1. Available only if processing settings were configured. In Processing Settings, you can change the processing settings to use. Selecting a set of processing settings enables you to view all translations, in supported document types, within the translation viewer and access your translated documents in the Documents tab. These settings include the processing profile, destination folder, and time zone. For more information about processing settings, refer to the Lionbridge for Relativity Installation and Configuration Guide.

The Name column displays the configured processing settings.

  1. Select the processing settings and click Set.
  1. Available and required only if your translation provider is Lionbridge Freeway, which is determined by the translation-provider configuration you selected in Send Configuration described below. You use the Requires Quote Approval option to inform the translation provider whether you want to receive a quote before the translation process starts.
  • To request a quote, click Yes.
  • If you do not want to request a quote, click No.
  1. In Send Configuration, you can change the translation-provider configuration to use when sending this submission set out for translation. For information about translation-provider configurations, refer to the Lionbridge for Relativity Installation and Configuration Guide.
  1. Select a different translation-provider configuration and click Set.
  1. You can change the Requested Return Date, which specifies a deadline for completing the translation.

  1. Select a date and time in the calendar, and click Done.

Note: The date/time format and timezone are determined by the server where Relativity is installed.

  1. You can change the Set Scheduled Date to schedule the date and time for sending this submission set for translation.
  1. Do one of the following:
  2. To schedule sending the submission set in the future, select a date and time in the calendar.
  3. To send the submission set now, click Now.
  4. Click Done.

Note: The date/time format and timezone are determined by the server where Relativity is installed.

  1. Available and required only if your translation provider is Lionbridge Freeway, which is determined by the translation-provider configuration you selected in Send Configuration, described above. You can change the Translation Type option to specify a different Freeway analysis code for this submission set.

  1. Select the Freeway analysis code for this submission set and click Set.

Note: This option is displayed only if the translation-provider configuration you selected in Send Configuration, above is for Lionbridge Freeway.

Field Description
Additional Instructions Enter any requests, additional information, or guidance for the translator.
Consistency State

This read-only field is populated after the submission set is created. It displays either:

  • Consistent, which indicates that the parameters specified for this submission set are consistent and you can send the submission set for translation.
  • A message about any inconsistencies in the parameters specified for this submission set. For example, it can display a message if an unsupported analysis code is selected.

Important: You must resolve the inconsistencies before you can submit the submission set for translation.

Email Recipients Enter the email addresses of the recipients of notifications about this submission set. Separate multiple email addresses with a semi-colon ( ; ). The recipients will receive email notifications about translation-status events, for example, when the submission set has been delivered to Lionbridge Freeway or to the FTP or SFTP site. For more information, see Receiving Email Notifications.
Reference File

You can send reference files (support assets) to your translation provider as part of a submission set. This provides helpful context for the translator.

  • Click Choose File. Then navigate to the reference file and select it to upload it and add it to the submission set.
Status Message This read-only field is populated after the submission set is submitted for translation.
Consistency Message

This read-only field is populated after the submission set is created. It displays either:

  • If the read-only Consistency State field, described above, displays Consistent, then this field displays Set [submission set name] is consistent.
  • If the read-only Consistency State field, described above, displays an inconsistency message, then this field displays a details about the inconsistencies. For example, if an unsupported analysis code is selected in the Translation Type option, this field provides additional detail, such as the name of the analysis code and that it is not supported for the specified Send Configuration, described above.
Project ID This read-only field is populated after the submission set is submitted for translation to Lionbridge Freeway. It is displayed only if the translation-provider configuration selected in Send Configuration, above, is for Lionbridge Freeway.
  1. Click a Save button at the top of the layout.

The Lionbridge Submission Set Layout updates.

  1. You can select different target languages for this submission set.
  • To add additional target languages:
  1. In the top part of the dialog box, select the check boxes for the target languages to configure for this source language, and click Add.

Note: The Add button is available only after selecting at least one check box.

The selected target languages are now displayed at the bottom of the dialog box.

  1. Click Set to save your change and close this dialog box.

Note: The Set button is available only after clicking Add in the previous sub-step.

The Lionbridge Submission Set Layout updates.

  1. If you made any changes to the target languages in the previous step, click a Save button at the top of the layout.